I have learned from lived experience that simple systems are usually the solution to difficult problems in time and life management. This was not an easy lesson to learn, and I occasionally still ignore this truth, but when I do, I suffer.
A few years ago, I was praying because I needed help with time management so I could do the necessary chores and still serve others and care for my family. I also needed to find space to serve and care for myself. This is an ongoing prayer I repeat regularly because time & life can be a beast to manage. LOL
During this season of prayer and pondering, I had a task on my daily list that I needed to accomplish by a certain time, and it was clear in my mind. As I went to sleep, I reminded myself I had this task to do first thing in the morning. When I woke up the project came immediately to mind, and I got right up. It was a favor for my sister, Cindy. She wanted an item that was in short supply that year, that she hadn’t been able to find in her area. I needed to be at the store at 7 am to see if I could find it for her. I was on time and my quest was successful.
The next day I woke up just before my alarm went off, as I had the day before. I had the same type of list for the day. I lay in bed for a couple of minutes and then the alarm went off. I thought, “My body is so amazing. It knows just what to do. It always wakes up a few minutes before the alarm.” Then I dropped back to sleep. I didn’t wake up again until 7:30 and was bugged because my body had done its job waking me up, and I hadn’t done my part and gotten up.
As I said my morning prayer it came clearly to my mind that I manage to rise in the morning better when I have chosen a specific thing I need to get up for. It gives me a reason to get up, other than just managing another busy day. They are all busy!! Since then, I have filled out my daily worksheet and picked the one item I am getting up for. That has worked wonders in assisting me, even when I would rather sleep longer. I know this experience was an answer to my prayers. It gave me the knowledge I needed about myself and a system to solve the issue. I love how God answers prayers. : )
A few months into this experiment I didn’t get to bed until 10 which is late for me in the winter, and this learning took place in the winter. I try to be in bed between 9 and 9:30. This is because winter and the lack of sun make life more challenging. So, good sleep matters.
I had chosen a specific project I needed to have done before 9 am and it would take a couple of hours to finish. This was what I would get up for. However, I didn’t hear my alarm. Fortunately, Don did and put his hand on my shoulder, waking me up. Before he could say a word, I remembered what I needed to do, and I was out of bed and going in seconds.
It reminds me of when I was writing my book Becoming A Present Parent, and it wasn’t going well. As I prayed about the futility of the project, I had the thought to get up at 4 and write until I had to get ready for work at 7. What a terrible idea!! But because I had a specific task, I made it work six days a week, for over 6 months! It wasn’t easy, but the task at hand made it doable.
I have gotten very good at using this system to assist me in getting up when I would rather sleep. It isn’t perfect. I have days when I forget to tell myself the night before why I am getting up the next morning. Then chances are, I won’t. There are also days when I choose to ignore why I’m getting up. I always regret it! LOL
This idea of simple systems has carried over in other ways.
I wasn’t getting my scriptures read or my prayers said on some days. This matters to me, so I needed to figure it out. If I left the bathroom in the morning without doing these two things, I would become distracted and wouldn’t get them done. As I prayed and pondered the situation, I began having interesting ideas.
I put my scriptures in a basket in the bathroom. I hung my clothes for the next day on a hook. After dressing, brushing my teeth, and combing my hair I would read a few verses, and pray. I am sure God isn’t offended that I pray in the bathroom. He understands the lives of his daughters. : )
While experimenting with this routine, I ran into another problem. My glasses would be on the kitchen table and if I went to get them, then distractions happened. Now I put my glasses on my desk, which is in the bedroom. Walking past the desk in the morning, I grab the glasses. It’s working like a charm; another piece of a very simple system.
If I wanted to use my phone to read, rather than a hard copy, it would be an easy adjustment. I plug my phone in at my desk in the bedroom. When I get my glasses, I could also grab the phone.
Hanging my clothes in the bathroom, having my scriptures in a basket, and my glasses on the desk in the bedroom is a simple system.
My morning routine is another system. After leaving the bathroom I write in my gratitude journal, say my daily affirmation, and if possible, take my morning walk and do my hip exercises. Somedays there are too many interruptions, but on many days, it flows, because I have a system. I know exactly what to do after I leave the bathroom.
Filling out my daily worksheet the night before and determining what is first is another system.
Seriously, systems work. They help solve problems like mine, how to make myself get up, how to manage time better, and how to fit in the things that normally get buried under home and family management.
Here is one more random example.
Six months ago, I got a CPAP machine. After an evaluation, I discovered that I stopped breathing many times a night. This is detrimental to brain function and not a good way to get the needed rest to manage a home and family.
An app tracks how many hours a night the machine is used. At my follow-up appointment last week, I was on the border of not qualifying to have insurance continue paying for my machine. I was only using it 70% of the time. Talking with my doctor I realized the problem. I wake up a few times at night and hit the bathroom. I do not have trouble going back to sleep as I have trained my body, so I often fall asleep quickly and don’t get the mask on. I knew I needed a simple system.
I decided that when I awoke and took off the mask I would place it in the middle of my pillow, instead of at the back of the pillow. Super simple and it has worked wonders. I’ll bet I have upped my score to over 85%. That is good for insurance purposes, but even better for good sleep and a healthy brain.
I want you to see that simple systems can be very effective. I also want you to understand what a system looks like. I didn’t for many years. I thought they were complicated ways of managing big stuff. Systems in corporations, businesses, or medicine can be complex, and most of us view the term ‘system’ in this light. I want to expand your view of what a system is. It is nothing more than figuring out a consistent way to get something accomplished, dishes, laundry, getting kids up on a school morning, making time for yourself, getting to bed on time, getting your personal study done, etc. They all require planned and not default systems. When you create a plan and consistently use it you will have systems that work.
